1. Which personal data do we process?

We process the data that is needed for executing our contract or to keep in touch. We only process data that you have provided yourself. We do not process special categories of data.

2. Of whom do we process personal data?

MLCF, acting as a controller, processes the following personal data:

• (potential) Clients (and their staff members);
• Suppliers (and their staff members);
• Participants of meetings (such as webinars);
• Business relations;
• Job applicants;
• Counterparties of our clients (in case of a complaint).

 

3. Why do we process your personal data?

When processing the personal data of clients, suppliers, participants of meetings, job applicants and adversary parties of our clients, this is necessary for the performance of the contract or for the steps prior to entering into contract (art. 6.1b GDPR).

In the case of our broader group of business relations, the processing is necessary for the purposes of the legitimate interest of MLCF (art. 6.1f GDPR). Our legitimate interest is to keep in touch and exchange thoughts about a number of topics which concern our professional field. As MLCF processes a limited dataset, it seems very unlikely your fundamental rights would override our interests.

4. For how long do we store your personal data?

Your personal data is stored for a period no longer than 7 years after our last contact, or longer if this follows from a legal obligation. The personal data of job applicants are stored for a period no longer than 6 months after completion of the procedure.

5. With whom do we exchange data?

We may wish to introduce clients and acquaintances to other clients and acquaintances, a purpose for which we need to share personal data. This will only happen with their knowledge and excludes the sharing of commercial data.

MLCF uses the cloud-based software such as from Microsoft, Simplicate, and monday.com as processors for all of the above-mentioned data.

In other cases, MLCF will only share your personal data with third parties with your prior consent, due to a legal obligation or if this is deemed necessary for the purposes of our legitimate interests.

6. Website visits

Our website only uses technical, functional and analytical cookies. These cookies will not be used to collect personally identifiable information about you. Cookies are small data files that your browser places on your computer, tablet or smartphone. The cookies that are used on this website are necessary for the technical functioning of this website and to deliver a more user-friendly service. You can choose to reject the cookies by changing your browser settings. Furthermore, you can delete all of the information that has previously been saved through your browser settings. For further details, see the Help function within your browser.

7. What are your rights?

You have the right to object at any time to the processing of your personal data, should you wish that MLCF would refrain from doing so. Your objection will be honoured, unless your data are necessary for the performance of a contract or are necessary for compliance with a legal obligation.

You have the right to access, rectify or erase your personal data should these be incorrect or unlawfully processed. Such a request must be addressed to contact@mlcf.eu. 

In case of such a request we may ask you to confirm your identity. We will respond to your request in four weeks’ time.

8. Which security measures do we use?

MLCF has taken the appropriate measures to combat accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data transmitted, stored or otherwise processed. These measures are taken in our office and through our processor(s). If you are concerned your personal data may not be properly secured or may fear misuse, please contact us immediately via phone or email, or otherwise contact us at contact@mlcf.eu.

9. What to do if you have a complaint?

Should you have a complaint, please contact us. You may also address your complaint to the Dutch Data Protection Authority.